1. Introduction
This Privacy Policy explains how AVAS 2026 collects, uses, stores and protects your personal information when you use our website, registration portal or any related services for the AVAS 2026 event. By using the platform or registering, you agree to this Policy. We process personal data in line with Ghana’s Data Protection Act, 2012 (Act 843) and, where applicable, other relevant data protection laws.
2. Information We Collect
We may collect:
- Identity & contact details: name, email address, phone number, organisation, job title, country
- Registration & payment information: ticket type, transaction references, payment confirmation (card details are handled by PCI-DSS compliant payment gateways and are never stored by us)
- Profile & engagement data: professional bio, interests, networking preferences, session bookings, feedback, poll responses
- Technical data: IP address (anonymised for analytics), device type, browser, session tokens, login logs
- Support data: helpdesk tickets, chatbot transcripts (if used)
- Newsletter data: email address and consent timestamp
3. How We Collect Your Data
- Registration, checkout and contact forms
- In-app or website profile creation and editing
- Third-party login providers (if offered)
- Payment gateways returning transaction status
- Automated server logs and session management
- Cookies and similar tracking technologies
4. How We Use Your Information
- Process registrations, payments and event access
- Send booking confirmations, schedule updates, reminders and important notices
- Enable networking, messaging and digital business card exchange (if available)
- Generate anonymised analytics to improve the event and platform
- Detect fraud, prevent unauthorised access and maintain security
- Meet legal and regulatory obligations
5. Legal Basis for Processing
- Contract: to fulfil your registration and provide event access
- Legitimate interests: security, fraud prevention, platform improvement
- Consent: newsletters and optional notifications
- Legal obligation: financial record-keeping and regulatory compliance
6. Data Sharing
We do not sell your personal information. We only share it with:
- Payment processors (solely to complete transactions)
- Authorised event partners and service providers under data processing agreements
- Cloud hosting, email and notification providers
- Regulatory or law-enforcement authorities when required by law
7. Data Retention
- Account & registration data: 2 years after the event (or until you request deletion)
- Payment & financial records: 7 years (as required under Ghanaian tax law)
- Support tickets and moderation logs: 3 years
- Newsletter data: until you unsubscribe + 90-day suppression period
- Event check-in / attendance records: 1 year after the event
Data is securely deleted or anonymised after the applicable period.
8. Your Rights
Subject to applicable law, you may request:
- Access to your personal data
- Correction of inaccurate data
- Deletion of your data (subject to retention obligations)
- A portable export of your data
- Restriction of or objection to processing
- Withdrawal of consent at any time
Contact us at hello@avas2026.com. We aim to respond within 30 days. You may also complain to the Data Protection Commission of Ghana.
9. Cookies & Tracking
- Session cookies: required for login and security
- Functional cookies: remember language and preference settings
- Analytics: anonymised usage data to improve the website (no advertising profiling)
- Performance monitoring tools may log anonymised IP and request data
You can control cookies through the cookie banner, Cookie Settings on the Cookie Policy page, or your browser settings.
10. Security
We use TLS/SSL encryption for data in transit, hashed password storage, role-based access controls and regular security monitoring. In the event of a breach affecting your rights, we will notify you and the relevant authorities as required by law.
11. Children’s Privacy
The platform is intended for adults only. We do not knowingly collect data from anyone under 18. If we become aware that we hold data of a minor, we will delete it promptly.
12. International Data Transfers
As a multi-stakeholder event, some data may be processed on servers outside Ghana. Where transfers occur, we ensure appropriate safeguards (such as standard contractual clauses) are in place.
13. Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be posted on the official website with a revised effective date. Continued use of the platform after changes constitutes acceptance of the updated Policy.
14. Contact Us
AVAS 2026 Secretariat
Website: https://avas2026.com/
Email: hello@avas2026.com
By using our website or registering for AVAS 2026, you acknowledge this Privacy Policy. Where consent is legally required, it will be obtained separately.